Frequently Asked Questions


What is a league?

Leagues are activities on a specific day recurring every week for 6 weeks including 1 rainout week and a Tournament/Championship Week at the end for teams that qualify. We run 5 seasons of leagues per year. Winter, Spring, Summer, Fall, and Holiday.

How does signing up a team work?

Our system manages payments for you and we require all your players to sign up either way. Steps below.

  1. Team Captain signs up the team and pays the Captain’s Deposit plus the player fee.
    1. Normally the deposit is only automatically refunded if your team hits the minimum paid by the final team deadline. The deposit is not refunded if:
      1. Your team has been holding a spot in a league which was full and then backs out within a week of the deadline
      2. Your team backs out after the schedules have been made which is usually a week before the league starts
  2. Team Captain invites all players to the team through the system via email addresses or name if they already have an account
  3. Each player receives an email invite, signs up and pays individually for the team via invite to their email OR by signing in and going to the My Teams page
  4. Players need to sign up using the email in which the team captain used to send the invite in step 2 above
  5. Once the team hits the minimum roster size, the Captain’s Deposit is automatically refunded to the team captain

Why do you charge per player and not per team?

We charge per player for a couple reasons, explained below. There’s no limit to the number of players you can have signed up per team. However, this will not reduce the price per player because we charge per individual, not per team.

  • The disadvantages of charging per team
    • leaves the financial burden entirely on one person, the team captain.
    • makes it difficult to get the proper colored shirts and sizes to the right players/teams.
  • The advantages of charging per person
    • gives us all player’s information so we can notify everyone when there are rainouts or changes and it’s not the team captain’s sole responsibility to pass this information along.
    • allows our system to collect a waiver from each player which we need for liability reasons
    • helps keep teammates accountable and make sure they’re coming to their scheduled games every week
    • KC Crew pays insurance per player, rather than per team for liability reasons
    • Our software makes the process very simple, explained under “How does signing up a team work?”

Which leagues are for me?

We have several levels of competition available. Social leagues are for casual players that are new to the sport. Recreational players have played before but don’t take the competition too seriously. Intermediate players are mostly players with high school level experience in that sport. Competitive players are very high level competitors, mostly composed of former college players.


Some of our leagues are officiated, some are not. It depends on location and sport, the league descriptions are specific about whether or not there will be officials.


We have CoEd, Mixed, Men’s and Women’s leagues available. CoEd means that there is a minimum number of Women required on the roster. Mixed means that there are no rules about gender whatsoever in the league. Players are encouraged to register with either their self-identified gender or the gender of which they are most comfortable matching up against during a game.

What happens if my teammates do not register in time?

The team captain has until the Team Deadline to register the team. The players have until game time of Week 1 to pay their registration fee. If the minimum roster size has not fully registered by game time of Week 1, we will still allow your team to play but the score will be recorded as a forfeit. The team captain would also lose their deposit.


If the minimum roster size has not fully registered by game time of Week 2, then you could play again, but we would remove your team from the league and rework the schedule before Week 3.

Do players have to buy a shirt every season?

For most sports, we require you to buy a shirt once per calendar year. You are welcome to use that shirt for multiple teams and seasons. You must wear your shirt to the games. The t-shirts help with checking-in at the facilities and at the Bars of the Week. It also helps our employees know quickly who has signed a waiver and paid to play.


For basketball leagues, we have jerseys or pennies provided by Jimmy Johns that you can wear if your t-shirt colors do not match. Our jerseys are washed daily. But teams are encouraged to wear their own. Or at least wear similar colors with visible numbers.

If some of my players can't make it, how do subs work?

Currently, subs are allowed to play for free. If they are going to play on your team more than twice per season they need to be invited to your roster and paid through the system. Subs will need to fill out a substitute player waiver form before they play. It would also be helpful if the substitute player wore a similar color shirt during competition.

Will there be a tournament at the end of the season?

Our leagues will have a tournament on the final week of leagues on the same day the league is scheduled. The top half of the league qualifies for the tournament. It will be played out all in one night.

What is the Refund policy?

In the event of COVID-19 or in an unforeseen circumstance, KC Crew reserves the right to transfer your payment to a credit for a future league without the option for a refund.

Free Agents/Subs

What is a Free Agent?

A Free Agent is someone who doesn’t have enough players to form a team and would like to be drafted onto a team to pay and play every week in a league.

What is a Sub?

A Sub is a player who can’t commit to playing every week but would like to be invited on an as-needed basis.

Why would I be a Free Agent / Sub?

Not only do you get to play in a league and enjoy the specials at Weekly Sponsors, but it’s a great way to meet new people and have a blast.

Does it cost to be a Free Agent/Sub?

There is no cost to be a Free Agent until you are invited to a team, then it will cost to join that league. There is no cost to be a Sub at this time.

How do I become a Free Agent?

There are 3 options as a Free Agent from our Free Agent page on the website.

  1. Be a Free Agent
    1. You can sign up as a free agent and wait to be drafted by a team captain. Team Captains will message you through the system if they need an additional player for their team.
  2. Join a Team
    1. Go to the Free Agent Join a Team page and join a free agent team that needs players. This is the quickest way to guarantee you get on a team.
  3. Create a Free Agent Team
    1. Create a team which is public and then you can invite other free agents through the system and since it’s public, free agents can join just by going to the Join Team page.

I joined a Free Agent team, now what?

Get prepared to make some awesome friends! If the team fills up then we will ask one of the Free Agents to step up to be a Team Captain. Team Captains make sure that your team will have enough players each week and will help find subs if you don’t have enough people. If your team does not have a captain, you run the risk of not having enough players each week and having to forfeit.


How will KC Crew notify teams/players of rainouts/cancellations if they occur?

We are constantly monitoring the weather and we always email if we cancel games or make changes so IF YOU DON’T HEAR FROM US, GAMES ARE ON. We try not to cancel outdoor leagues for cold weather (unless it is below 32 degrees including windchill) because if we end up having a couple of rainout weeks, then we won’t have enough makeup days to make sure you get all your games.

We do our absolute best to give you a minimum of one hour’s notice. If the weather changes unexpectedly we will also text or call the team captain in addition to an email to every player on the team. Finally, a banner message will be posted on our website.

What happens if a game is rained out after it started?

If a game gets rained out during the game, if more than half has been played it will count as the full game. If not, every effort will be made to have it be rescheduled.

What if my schedule changes and I can't make a game?

CONTACT US. If we have enough notice, we can sometimes reschedule in a way that makes sense for everyone. Either by making it up at a future date or by finding another team to play in your place for fun.
Call/Text: 816-812-1829 (leave a message if you call)

How many makeup weeks are built into the schedule?

It depends on what season it is. In the Spring, we do plan for more rain, so there are 2 rainout weeks built into the schedule. For the Summer and Fall seasons, there is 1 rainout week. For the Holiday and Winter seasons, there are no rainout dates.

What happens if more makeups are needed than are built in?

If there are more makeups needed than are built into the schedule, KC Crew will try to find time to make it up, but it is not guaranteed because our seasons are back-to-back and sometimes there is not enough time for additional makeups. Thanks for understanding.


How long does a team have to show after the start of a game?

A team has until 10 minutes after the start of game time to show up with the minimum amount of players or a forfeit is recorded.


We also understand stuff happens, and sometimes it isn’t possible to field your whole squad. If your team needs to forfeit please contact us by email, phone or text, so we can contact the other team and possibly find an opponent to play for you just for fun so the other team doesn’t miss a game.

What happens if the team shows up after the forfeit time?

We make every effort to get a game in with remaining players so a game can still be played for fun, but it is still considered a forfeit and the other team will “win” that game. An appropriate score is recorded depending on the sport.

  • Sports with points, runs, or goals are recorded as an average of their past recorded scores.
    • For example, if your team has played 2 games and scored a total of 20 runs between the 2 games your forfeit recorded score would be 10.
  • Sports with games are recorded as 3 to 0 or 5 to 0 depending on how many games that sport schedules.

If both teams agree to play without the minimum or more than maximum required do you continue with the game?

Yes, but this needs to be cleared by the KC Crew staff before the game and both teams must make a verbal acknowledgment that the score will stand.

If a game is forfeited how do you verify both teams understand?

You must verify with both teams that they understand the game is a forfeit. The team not forfeiting is the winner and this game will be played just for fun, un-officiated.

Facebook Groups

Are you looking for subs, tournaments or teams to join? Our Facebook groups have hundreds of locals looking to play and meet you plus it’s a great way to find out about tournaments around the metro.

League Photos

Our photographers are amazing! They come out to every league and get pictures of you and friends playing the sports you love. We post all these pictures for free on our Facebook page.

Have fun and Make money

Do you love people? We couldn’t do what we do without amazing umpires, refs, league monitors and general staff. We are growing and always need more part-time people to help us with our leagues and events.